The Admin Role
As an Admin or Owner in AIBAMS, you are responsible for the security, configuration, and governance of your organization’s workspace. The Admin Panel provides centralized control over FusionOS infrastructure, overriding individual user preferences when necessary to enforce corporate policies.Accessing the Admin Panel
Only users with the Admin or Owner role can access the Admin Panel.- Log into AIBAMS
- Click your Profile Avatar (top right)
- Select Admin Settings (shield icon)
Admin sessions require a recent login. If you’ve been logged in for a while, you may be prompted to re-enter your password or 2FA code before accessing sensitive settings.
Admin Capabilities
The Admin Panel is divided into several core areas:Workspace Setup
Configure organization details, domains, branding, and billing.
User Management
Invite, suspend, or remove users. Manage team structure.
Roles & Permissions
Assign RBAC roles and control who has access to which applications.
Security Settings
Enforce 2FA, password policies, session timeouts, and IP restrictions.
Audit Logs
Review a tamper-proof log of all actions taken within the workspace.
Integrations
Manage API keys, webhooks, and third-party app connections.
Owner vs. Admin
Understanding the difference between the Owner and Admin roles is crucial:| Capability | Owner | Admin |
|---|---|---|
| Manage billing & invoices | ||
| Delete the entire workspace | ||
| Transfer ownership | ||
| Access all Admin settings | ||
| Manage users & roles | ||
| View audit logs |
Transferring Ownership
If the current Owner needs to leave the organization or hand over responsibility:- The current Owner goes to Admin Settings → Workspace → Ownership
- Select a current Admin to become the new Owner
- Confirm with password and 2FA
- The previous Owner is automatically downgraded to an Admin role
Admin Best Practices
Enforce 2FA for all users
Enforce 2FA for all users
Don’t make 2FA optional. Go to Security Settings and mandate 2FA for all accounts. This is the single most effective way to secure your workspace.
Regularly review Audit Logs
Regularly review Audit Logs
Make it a habit to check the Audit Logs weekly for unusual login locations, mass file deletions, or unexpected permission changes.
Apply the Principle of Least Privilege
Apply the Principle of Least Privilege
Only grant Admin access to team members who explicitly need to manage settings. Most users should be Members. Use the Viewer role for contractors or clients.
Offboard users immediately
Offboard users immediately
When an employee leaves, suspend or remove their account immediately in User Management. This revokes access to all apps and data, while preserving the files and emails they created.